Best Accounting Software for Multiple Businesses in 2025

It offers a suite of features like invoicing, expense tracking, payroll, and reporting. Sage Intacct features a sophisticated general ledger with a multidimensional chart of accounts, enabling efficient financial management across various entities. It also allows you to record and track inter-company transactions that the system self-balances, ensuring each entry is accurate. And if you need to add a new entity, you can do so in minutes—no need to call IT or change your current workflows. They’re too big for small-scale solutions but not large enough for enterprise-level software.

AccuFund Accounting Suite – Best for Educational Organizations

However, one drawback is that the system comes with a steep price, making it suitable for only larger nonprofits. We like that the platform can track unlimited funds, including advanced audit reporting and fraud deterrence. Its flexibility in deployment, with options for cloud-based, on-premise, or self-hosted systems, allows organizations to tailor the software to their specific operational needs. One drawback of the system is that users report it’s not user-friendly, specifically with reporting functions. To combat this, MIP Accounting does offer webinars, guides, and training to help familiarize users with the software. Nonprofit accounting software helps organizations manage funding, grant budgets, and track donations.

Important Features for Multi-Business Accounting

This leads to quicker book closings, faster report creation, and centralized payables and receivables with multiple charts of accounts. Because it’s native to Salesforce, Accounting Seed cannot function independently of the software. However, Salesforce users will be happy to find it integrates with many popular applications, including Salesforce Sales Cloud and Service Cloud.

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• Blackbaud Financial Edge NXT is adept at grant and fund-specific budgeting capabilities.
• Accounting software needs to work in alignment with current business management software.
• Many platforms also include tools for reminding clients to pay their invoices and adding late fees for overdue invoices.
• This cloud-based accounting software helps you manage your accounting and accountancy tasks, such as payroll, payment, record control, invoicing, etc.
• When mergers or acquisitions happen, systems are often different in the newly acquired or merged companies.
• Symphonic automated royalties for 100K+ clients, paid artists worldwide, and unified all payment methods into one streamlined system.

Multi-entity accounting software includes ERP systems and third-party add-on accounting software, like AP automation, that integrates with multi-entity ERPs. Choose a system that can scale with your business, supporting additional entities, growth in transaction volume, or future geographic expansion without requiring a complete overhaul. Prioritize platforms that embrace automation, deliver insightful consolidated financial reporting, and help you maintain compliance in a dynamic regulatory environment. The right software should not only reduce manual work, but empower your finance team to deliver faster, more strategic insights. QuickBooks supports multi-entity management through separate company files, each requiring its own subscription.

Zoho Books

It’s essential that your settings, approval workflows, and administrative needs can shift as your business scales, so look for a solution that allows you to pivot in the future. The best multi-entity accounting software will allow you to get a granular view of each location and a bird’s eye view of your performance across all sites. Having this data at your fingertips helps you make the overarching business decisions like hiring, offering new services, or opening additional locations. Especially for multibusiness users, accounting software must excel at generating both basic and advanced financial reports. This way, you can quickly see financial snapshots of all your companies and lay the groundwork for business decisions that improve your bottom line. However, accounting software add-ons that cost extra may be helpful https://www.bookstime.com/ or, less commonly, fully necessary.

How to choose the best multi-entity accounting software for your business

With features like personalized invoices, real-time financial reports, expense tracking, seamless payroll, effortless quotes and estimates creation, cash flow management, etc. Patriot Accounting allows you or your external accountant to work on the software anytime with an internet connection. Patriot accounting software is a good option if you need software for multiple users or are looking for software you can use on your mobile app.

Business Finances

You and other shareholders then get a more holistic view of the entire organization. The software used for multi-entity accounting typically includes features like intercompany eliminations and automated reporting, making it easier to manage complex financial structures. Trying to consolidate financial data across multiple entities, whether subsidiaries, branches, or different divisions, can be a headache. Without the right tools, you’ll encounter inconsistent data and delayed reporting that can negatively impact decision-making. Gravity allows users to automatically update exchange rates and complete transactions in one currency but report in another. Your company’s subsidiaries can operate in their respective currencies while you create consolidated reports in your company’s multi entity accounting primary entity.

Alternatives Reporting: From Below the Line to All of the Above

QuickBooks Enterprise offers features such as consolidated reporting, centralized vendor management, and customizable financial reporting to facilitate efficient multi-entity accounting. Xero is a cloud-based accounting solution known for its accessibility and user-friendly interface. While it is widely used by small to medium-sized businesses, Xero has features that cater to the requirements of larger enterprises with multiple entities. The platform allows users to manage financial activities, track expenses, and generate customized reports for each entity. Multi-entity accounting software enables you to manage multiple QuickBooks ProAdvisor locations or businesses from one platform, helping you to streamline approvals and payments without losing visibility into your financial data.

• No more exporting spreadsheets or fixing disconnected data—just one clean, integrated system that keeps everything in sync.
• Cloud-based multi-entity accounting solutions provide claimed flexibility and scalability.
• This reduces errors, speeds up financial reporting, and provides a comprehensive view of your organization’s financial health.
• And if you need to add a new entity, you can do so in minutes—no need to call IT or change your current workflows.
• When you have multiple businesses’ books to worry about, this top-notch organization is beyond invaluable.

Key Features to Look For

This allows for a flexible and scalable business solution that grows with organizations. Finally, Zoho Books handles unlimited invoice tracking, expense management, and over 50 extensive accounting reports. It also supports the reconciliation of multiple credit cards and bank accounts, a huge plus for organizations with several branches. You can configure a segmented chart of accounts to organize your financials by branch, streamlining the month and year-end financial close with consolidated reporting throughout your entire company. Sage Intacct includes advanced reporting capabilities, which provide deep financial and operational insights. Its dimensional reporting feature allows for detailed analysis, helping businesses make more informed decisions.